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Introduction

At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.

Your role and responsibilities

As an Executive Administrative Assistant at IBM, you will support several UAE Executives with the following tasks:

• Time Management: Efficiently managing and prioritizing executives' schedules.

• Meeting Coordination: Setting up meetings across multiple countries and time zones.

• Logistics: Reserving meeting rooms, arranging technical equipment, and coordinating catering services.

• Conference Calls: Organizing national and international conference calls.

• Travel Arrangements: Detailed planning and organization of travel itineraries, including arranging visas where necessary.

• Agenda Preparation: Creating and preparing meeting, event, and workshop agendas.

• Travel Accounting: Handling travel-related expenses and accounting.

• Email Management: Managing the email inboxes for supported management.

• Event Management: Organizing events and workshops.

• Presentation Preparation: Editing and preparing presentations.

• Team Support: Standing in for colleagues during vacations and sicknesses.

Required education
Bachelor's Degree
Preferred education
None
Required technical and professional expertise

Experience: At least 2 years of experience as an assistant, preferably in an international company.
• Languages: Fluent in Arabic and English (spoken and written) for daily communication.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, and experience using the internet.
Personal Requirements:
• Flexibility: Adaptability to frequently changing situations.
• Team Orientation: Ability to work in groups of 2-3 assistants, handling stand-in situations, and assisting each other.
• Communication: Strong and efficient communication skills.
• Passion: Enthusiasm for the business with a dynamic attitude.
• Proactivity: Proactive work habits to manage multiple tasks simultaneously.
• Process Adherence: Acceptance of workinga within defined processes.
• Independence: Ability to work independently, especially during stand-in situations.
• Stress Resistance: Capability to perform well under pressure.
• Organizational Talent: Excellent organizational skills and ability to prioritize tasks clearly.
• Innovation: Interest in working in an innovative and constantly evolving environment.
• Punctuality: Timeliness and punctuality are essential.

Preferred technical and professional experience
  • Being a team player
  • High-level multitasking skills
  • Professional business and personal conduct

ABOUT BUSINESS UNIT

IBM Corporate Headquarters (CHQ) team represents a variety of functions such as marketing, finance, legal, operations, HR, and more, all working together to solve some of the world's most complex problems, help our clients achieve success and build collaborative work environments for IBMers.

YOUR LIFE @ IBM

In a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.

Being an IBMer means you’ll be able to learn and develop yourself and your career, you’ll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.

 

Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.

 

Are you ready to be an IBMer?

ABOUT IBM

IBM’s greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.

 

Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we’re also one of the biggest technology and consulting employers, with many of the Fortune 50 companies relying on the IBM Cloud to run their business. 

 

At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it’s time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.

OTHER RELEVANT JOB DETAILS

For additional information about location requirements, please discuss with the recruiter following submission of your application.