This role is responsible for the Accounts Payable processes which starts with the reception of an invoice and ends with the payment of the invoice to the supplier. People in this role ensure the delivery of a high-quality work; providing sound management information and interpretation while ensuring high standards of financial control and analyzing and interpreting financial data, requiring knowledge of accounting theory /tax rules and application of corporate policies, practices and procedures. Employees in this role maintain high sensitivity to control fundamentals and posture for the organization as well as interpret and implement corporate disbursements instructions and control procedures relative to both internal and external requirements. Also analyzes recommendations for changes to standards and formulates procedures to address emerging issues not covered under existing standard practices/policies; identifies/defines and coordinates system change requirements to meet emerging business needs.
Skills:
Environment:
Experience and working knowledge in key functional processes. Awareness of business activities.
Communication/Negotiation:
Exchanges information, ideas and concepts. Requires negotiation to achieve coordination.
Problem Solving:
Use advanced technical knowledge to perform and apply new technical procedures to the business processes. May recommend improvements to existing technical procedures based on understanding new technologies.
Contribution/Leadership:
Working individually or as a team member, may set work priorities within well established procedures and objectives.
May provide coordination of activities.
Gives technical direction. Viewed as a technical expert.
Impact on Business/Scope:
Accountable for individual results, and for the impact of the results on the team, interrelated activities, or project.
Day-to-day tasks
- Recording of invoices, both PO-based and non-PO - based
- Initiating requests for Vendor Master creation, changes, verification, and cleansing.
- Identify duplicate records for Vendor master maintenance, ensuring accurate invoice receipt, verification & processing.
- Prioritize the processing of urgent/aging invoices.
- Coordinate with various stakeholders, obtain coding and approval, resolve issues related to blocked invoices, ensuring timely posting of payment and expense entries in the accounting software.
- (If applicable) Process travel & expense claims, manage payments, resolve duplicate payment issues, verify & run payment proposals.
- Be involved in handling queries for vendor statement reconciliation through calls/emails.
- Adhere to client SLAs (Service Level Agreements) and timelines.
- Fluency in English
- Demonstrated understanding of how to translate business requirements into Procurement operations or specifications with best value and customer service in mind
- Apply strong oral and verbal communication skills
- Strong time management and prioritization skills
- Attention to detail and quality driven approach
- Self-motivated, assertive and a strong team player
- Apply Knowledge of Business Organization and Processes, Work instructions
- Apply Business Controls Requirements
- Apply skills to ensure high client and stakeholder satisfaction
Fluency in German or French or Spanish is a benefit